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Why price varies so much
How we cover every gap
Full price list
Beyond the background check
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The screening company that’s actually easy to work with
No hidden costs and no runaround — just straightforward background checks for nonprofit volunteers and staff, from a family-owned team that answers the phone.
No hidden costs
Every price is published right on this page — so you can budget a grant line item or board report without waiting on a sales quote. The only extras are third-party court fees, flagged up front.
Talk to a real human
Call us and an FCRA-certified person answers — not a ticket queue. Family-owned and independent for 20 years, and your organization is never too small to matter.
Applicants do the data entry
SearchMyBackground™ lets volunteers and staff enter their own info and sign consent online — included free. Perfect when one coordinator is onboarding fifty volunteers.
No setup fees, contracts, or minimums
Screen fifty volunteers in August and two in December — no monthly minimum penalizes your quiet months, and there’s no annual contract to justify to the board.
Up and running the same day
No implementation project and no mandatory onboarding call. Program starts Monday? Open your account and screen your first volunteer today.
Why one volunteer might cost $23 and another $118
It comes down to three things: what the role involves, where the person has lived, and how many names they’ve used. Here’s the logic, then three real people it plays out on.
Child contact, finances, or a one-day event — each calls for different searches.
Counties lived in and names used over the last 7 years — an SSN trace surfaces both.
We combine searches from the list below to match that person — not a one-size package.
Three real scenarios, priced openly
Tap any scenario to see exactly which searches we’d order and why.
Tom — food bank event volunteer, one name, one county for 5 years
Single location · Single name · General volunteer, no vulnerable population contact
+ See breakdown
| Search | Why it’s ordered | Cost |
|---|---|---|
| Multi-State Criminal Search with AliasBroad sweep · all 50 states · instant | Catches anything outside his home county. SSN trace confirms he has only lived in one county. | $15.00 |
| County Courthouse Criminal Search — Cook Co., ILDirect courthouse records · 7 years | Database searches miss things. This is the gold standard for his county of residence. | $8.50 |
$23.50
* Court access fees for Cook Co. not included. If the SSN trace had returned additional counties, we’d add an $8.50 courthouse search for each one.
Rosa (formerly Rosa Perez, now Rosa Mendez) — after-school program coordinator, 2 names, 3 counties in 7 years
Two surnames · Three counties · Regular contact with minors
+ See breakdown
| Search | Why it’s ordered | Cost |
|---|---|---|
| Multi-State Criminal Search with AliasBoth names searched · SSN trace surfaces all counties | Both “Rosa Perez” and “Rosa Mendez” are searched. SSN trace returns all 3 counties. | $15.00 |
| County Courthouse — Maricopa Co., AZ (Phoenix)7-year courthouse record | Lived here years 1–3 of the lookback window. | $8.50 |
| County Courthouse — Pima Co., AZ (Tucson)7-year courthouse record | Lived here years 3–5 of the lookback window. | $8.50 |
| County Courthouse — Bernalillo Co., NM (Albuquerque)7-year courthouse record | Current county of residence. | $8.50 |
| National Federal Courts SearchAll 94 US districts · 7 years | Daily contact with minors — catches trafficking and exploitation records that never appear in county or state searches. | $12.00 |
$52.50
* Court access fees per county not included. A fixed package would have searched one name in one county. Rosa has two surnames and three counties — any of those combinations could surface a record.
Marcus — paid program director, government-contracted housing nonprofit, 4 counties across 3 states, licensed social worker
Multiple counties · Three states · Government contract · Professional license · Financial oversight
+ See breakdown
| Search | Why it’s ordered | Cost |
|---|---|---|
| Multi-State Criminal Search with AliasAll names · all states · instant | SSN trace surfaces all 4 counties across 3 states. | $15.00 |
| County Courthouse — 4 counties across OH, KY & IN$8.50 per county × 4 | Each county where he lived in the past 7 years searched individually. | $34.00 |
| National Federal Courts Search94 federal districts · 7 years | Vulnerable adult services + government contract — wire fraud, embezzlement, identity theft all live here. | $12.00 |
| County Civil Search — current countyCivil court records · 7 years | Budget oversight role — civil judgments and liens are relevant due diligence. | $12.00 |
| Professional Credential Verification — social work license$10.00 per license | Confirms license type, current status, issuance date, and any disciplinary history. | $10.00 |
| Employment Verification — 2 previous employers$10.00 per employer × 2 | Paid director hire — confirm nonprofit and program management history. | $20.00 |
| E-VerifyGovernment contract requirement | HUD contract requires post-hire employment eligibility verification through SSA/DHS. | $15.00 |
$118.00
* Court access fees not included. Government-contracted roles typically require the most comprehensive screening — the liability exposure is higher and the compliance requirements are stricter.
In each example, an SSN trace did the work of finding every county and name. Gap Coverage Request lets you set that as your standard once, for every person you screen.
Before you compare us to a $5 instant check
Why the cheapest option often costs the most
You’ll find $5–$10 “instant” background checks advertised everywhere — some even free through local resources. For a low-risk, one-time volunteer, that might be all you need. But for anyone with regular access to children, seniors, or your organization’s finances, here’s what that price doesn’t include.
What a $5–$10 instant search leaves out
- ✕Real county courthouse records — not just a national database index
- ✕A certified human confirming the record actually belongs to your applicant
- ✕A search of alias or maiden names your applicant has used before
- ✕Coverage of more than one county — even if your applicant has lived in several
- ✕FCRA-compliant consent and adverse action documentation — that responsibility stays with you
What that means in practice
Look back at Rosa above. A $5 instant check searches one name in one county. Rosa has used two names and lived in three counties over the past seven years — any one of those six combinations could surface a disqualifying record. An instant check checking the wrong name in the wrong county comes back clean either way.
That’s not a discount. It’s a blind spot — one you won’t discover until it matters.
The liability question courts actually ask isn’t “did you run a background check.” It’s whether you ran a reasonable one, given who that person would have access to. If a $5 instant check misses a record that a real county-level search would have caught, “we ran a background check” won’t protect your organization — it may work against you, since it shows you knew screening mattered but chose the option least likely to catch anything.
Set your standard once with Gap Coverage Request
Database searches are a useful starting point, but many counties never report to them, and federal convictions never appear there at all. With GCR, you choose your standard once for your whole account — our team then reviews each applicant’s address history and aliases and automatically adds the matching searches. You set the bar. We make sure every applicant clears it.
What most organizations choose
Search every county the person has lived in, under every name they’ve used, plus all 94 federal districts. This is our recommended standard and the most common choice among nonprofit clients.
See all GCR options ↓Hide options ↑
Your selections apply to your entire account automatically. Fees are charged per search per name — costs scale with addresses and aliases found. Court access surcharges apply in some jurisdictions.
Full a la carte pricing
Every search we offer, grouped by type. Tap a category to see the individual prices — no membership, no minimum order.
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Multi-State Criminal Search with Alias Instant
1 billion+ records across all 50 states — counties, DOC, courts, sex offender registries, and terrorism sources. Includes alias names, SSN trace & validation, death index, and address history. All flags reviewed by FCRA-certified staff before release.
⚠ Best paired with county courthouse searches — not recommended as a standalone
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County Courthouse Criminal Search
Direct courthouse lookup — felonies & misdemeanors, 7-year history. All convictions and pending cases reported. Order one per county the applicant has lived in.
Same day – 3 business days · Court access fees may apply
Statewide Criminal Repository Search
State law enforcement database, 7-year history. Coverage varies widely by state — contact us about yours. Not available in all states.
Same day – 1+ week · Repository fees may apply · MA requires extra step
National Federal Courts Search
All 94 US district courts — uncovers wire fraud, embezzlement, identity theft, trafficking, and child exploitation that county and state searches miss. 7-year history.
Same day – 3 business days
Nationwide Wants & Warrants
Local, county, state, and federal extraditable warrants — misdemeanors and felonies. Not all agencies contribute to this database.
1–2 business days
County Civil Search
Non-criminal civil court records, 7-year history. Recommended for roles with financial responsibility.
3–5 business days · Court access fees may apply
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Employment Verification Agreement required
Confirms job title, dates, full/part-time, separation reason, and rehire eligibility. 3 contact attempts. Recommended for all paid staff.
1–5 business days · Employer fees may apply
Education Verification Agreement required
Confirms degree, major, graduation date, and GPA with the institution. 3 contact attempts.
1–5 business days · Third-party fees may apply
Professional Credential Verification Agreement required
Verifies professional licenses and certifications — type, issuance date, current status, and any disciplinary history. For licensed social workers, counselors, healthcare workers, and other credentialed roles.
1–3 business days · Credentialing fees may apply
Professional Reference Interview
Structured interview with a supervisor, colleague, or personal reference — covers performance, reliability, strengths, and any concerns.
Turnaround varies
Employment Credit Report (PEER) Instant
Payment history, debts, public records (bankruptcies, liens, judgments), and address history. For paid staff in financial roles. Signed authorization required. State law may restrict use — ask us.†
Not a consumer credit report — no credit score provided
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E-Verify
Post-hire employment eligibility verification through SSA and DHS. Required by many government contracts. Includes application assistance, MOU setup, and account configuration. Completed after the I-9 Form.
1–2 business days once account is established · MOU with SSA/DHS required
Commercial Driver’s License Check (CDLIS) Instant
Verifies current CDL and identifies all states where an additional driving record should be requested. FMCSA compliant under 49 CFR Part 391.
Required for any role involving commercial vehicle operation
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Motor Vehicle / Driving History Instant–5 days
3-year driving record — violations, suspensions, revocations, points, and current license status. Available from 49 states + DC. PA not available.
State access fees apply · State-specific authorization may be required
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5-Panel Urinalysis
Amphetamines, cocaine, opiates, PCP, marijuana. Includes lab screen, GC/MS confirmation if needed, and MRO review.
1–3 business days after specimen received · Collection fees may apply separately
10-Panel Urinalysis
All 5-panel substances plus barbiturates, benzodiazepines, methadone, propoxyphene, and methaqualone.
1–3 business days after specimen received · Collection fees may apply separately
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International Criminal / Education / Employment
Available for many countries. Depth and availability vary. Country-specific release forms required.
3–15 business days · Call 866-891-1954 opt. 2 for a quote
pricing
Important: Database searches are broad but should never be your only source. Always pair them with individual county courthouse searches for each location the applicant has lived. The SSN trace included in the Multi-State search will surface those counties for you.
Safeguard from Abuse™ — Child Abuse Awareness Training
A background check tells you about someone’s past. Protecting the people in your care also takes a culture of accountability — staff and volunteers who know how to recognize, prevent, and report abuse before it happens. That’s what Safeguard from Abuse builds.
What it covers
- ✓Recognizing signs of abuse
- ✓Mandated reporting requirements
- ✓Creating safe environments
- ✓Grooming behavior awareness
- ✓Building accountability culture
Why it matters for nonprofits
Nonprofits serving children, youth programs, after-school services, and vulnerable adults are trusted environments — and trust can be exploited. A background check screens for past offenses. Training teaches your entire staff and volunteer base to recognize, prevent, and report abuse. Together they cover ground neither can alone.
Starting at only
$6.75
per seat
Bundle & save over 30%
vs. per-seat pricing
Ready to protect your organization and the people you serve?
Open a free account in minutes and screen your first volunteer today — or reach out first if you’d like guidance on the right searches, including government contract requirements. No pressure, no hard sell.
* 3rd-party court, repository, and state access fees may apply and are not included in listed prices.
† Employment credit reports and employment verifications may require a one-time physical site inspection — ask us for details.
MA statewide repository requires additional steps — contact Support@SecureSearchPro.com. PA MVRs not available.
E-Verify requires execution of a Memorandum of Understanding between your organization and SSA/DHS prior to use.
All searches subject to FCRA compliance. State and local law may restrict use of certain report types.